Art. 1.- Definition
In these General Rules of Participation, the terms “Event” or “Contest” refer to the SIMAPRO event (May 25-27, 2022), which will take place in parallel to SIMA 2022. The term “Partner” or “Company” includes any individual or legal entity, which participates in the Event in exchange for consideration from the organization. The term “Organizer” or “Organization” refers to PLANNER EXHIBITIONS (sole organizer of the Event), with registered office at Plaza del Marqués de Salamanca, 9 28009 Madrid and CIF B-86616703.
Art. 2.- Acceptance of the rules of participation
All entities or individuals requesting to participate as a partner in the event accept these General Rules, which form an integral part of the participation contract. The signing of the contract gives the right to the considerations stipulated in the proposal previously sent by the organization.
Art. 3.- Participation application
3.1 Who can participate. All those companies, institutions and entities whose activities are included in the sectors to be demonstrated may participate in the event. The final acceptance of participation is reserved to the organization, which may reject, with reasons, those applications that are not considered to be included in the sectors and products object of the event and, therefore, do not fit the purposes of the event. Lack of space and/or submission of the application outside the established deadlines may also be grounds for rejection of the application. The Event Organization reserves the right to exclude those who may incur in unfair competition or other infringement of the established law. The partners, with the formalization of the participation contract, accept these and all the rules and regulations established by the organizer of the event.
3.2 Formalization of the contract. The signing of the participation contract will be done through an electronic form that PLANNER EXHIBITIONS has enabled for this purpose. In order for the considerations established in the contract to be implemented, the partner must have paid the initial amount established in the contracting amount section of the contracting form. Companies with outstanding balances from previous events are not eligible to participate. Likewise, in the event that the partner does not comply with the payments on the established dates, he/she will lose the right to participate and to the refund of the amounts paid up to that moment. By formalizing the contract, the contracting entity accepts that no right to indemnity or compensation will accrue in the event that the event does not meet its business expectations or those of the organization.
3.3 Payment method. Payment of the participation fee shall be made in euros, by bank transfer in accordance with the schedule indicated in the participation form.
3.4 Order of election of the table of participation with speaker or guest. In the event that the participation contract includes as consideration the participation as speaker or guest in one of the sessions, the choice of speaker or guest will be subject to availability and will be made in strict order of formalization of the participation contract.
In any case, PLANNER EXHIBITIONS reserves the right to reserve spaces in the different sessions for those companies that, due to their activity or current events, are of interest for the theme of the event.
3.5 Applicable tariffs and terms and conditions. The applicable rates and conditions will be those specified in the participation contract.
Occasionally, companies may receive offers to acquire databases of attendees to our events. PLANNER EXHIBITIONS does not commercialize, nor cede lists or databases of participants in its events to third parties for their commercialization, so any offer of this nature should be ignored.
3.6 Accreditations and invitations. Company personnel must be duly accredited to access the event. The partner will have a limited number of FULL PASS invitations to send to customers and employees to attend the conference program. In order to ensure the correct registration of the guests, the company agrees to register the guests prior to the event, although the partner must comply with the maximum deadlines stipulated for sending the registration data of their guests.
3.7. Changes to the plan of the networking area. The organizer reserves the right, in case of force majeure or necessity, to change the location and dimensions of the site, to change or close the entrances or exits of the site, as well as to carry out works and modifications, without this entailing any right of compensation for the partners.
Art. 4.- Non-celebration, suspension and transfer to other celebration dates
In the case that the event cannot take place definitively, without being able to be moved to another date within the same calendar year, due to force majeure, the organizers shall be released from all liability under article 1.184 of the Civil Code, and shall not be entitled to claim any kind of compensation from the organizers. However, partners shall be entitled to reimbursement of any amounts paid up to the time of notification of cancellation.
If the EVENT is cancelled due to force majeure and its celebration can be moved within the same calendar year, the provisions of the preceding paragraph shall apply, although, in such a case, the partners shall accept even their relocation in the event that the event cannot be held in the same place and location as originally planned.
For the purposes of the provisions of these General Rules of Participation, force majeure shall be deemed to be an event of force majeure both for the organizer and for the venue (whether IFEMA Madrid or another venue) where the EVENT is scheduled to be held.
Force majeure (or fortuitous event) shall be defined as those events that could not have been foreseen, or which, if foreseen, were unavoidable, such as, but not limited to, natural disasters (flood, fire, earthquake, storm), armed conflicts, civil disturbances, acts of terrorism, strikes, lockouts, boycotts, epidemics and pandemics, or similar events beyond the reasonable control of the affected party, which prevent the proper preparation and/or organization and/or holding of the EVENT on the scheduled dates.
Art. 5.- Waiver to participate in the event
The contracting partner’s withdrawal from participation in the event shall be grounds for termination of its contractual relationship with the Organizer, to all intents and purposes, with forfeiture of any amounts accrued to the Organizer at the time such withdrawal is notified. For the purposes of the preceding paragraph, the amounts that the contracting partner should have paid to PLANNER EXHIBITIONS at the time of formalizing the aforementioned withdrawal shall be deemed to have accrued, in accordance with the schedule of payment deadlines set forth in the Contracting Form for the event.
The withdrawal must be expressly made in writing addressed to the show organizers. If the withdrawal takes place in the thirty days prior to the opening of the event, the organizer may demand full payment of the contracted services from the partner.
Art. 6.- Sectorial regulations for exhibition products
Partners undertake to exhibit, offer or market only products and services that fully comply with the legal regulations applicable to them.
Art. 7.- Day and hours of celebration,
Opening hours for visitors. May 25, TBC morning session; May 26, from 9 a.m. to 7 p.m.; May 27, from 9:30 a.m. to 3 p.m.; May 27 from 9:30 a.m. to 3 p.m.
Partner’s hours of celebration. May 26, from 9 a.m. to 7:30 p.m.; May 27, from 9 a.m. to 3:30 p.m.
Art. 8.- Jurisdiction
The intervening parties agree that with respect to any litigation, discrepancy, question or claim resulting from the execution or interpretation of the General Participation Rules, they shall be subject to the Commercial and Civil Code and, in any case, to the jurisdiction of the Courts of Justice of Madrid. id.
Code of good practices for participating companies
One of the objectives of the events organized by Planner Exhibitions is to contribute to the professionalization and transparency of the real estate sector, which are essential requirements for the necessary improvement of its image in the eyes of citizens, institutions and public opinion in general. In line with the foregoing, Planner Exhibitions, the promoter and organizer of SIMAPRO has drawn up this CODE OF GOOD PRACTICE, which is expressly assumed by all contracting entities when they formalize their contract for participation in the EVENT.
This Code is articulated around the following five areas related to the participation of an entity as an exhibitor at the fair:
- Adequacy of the offer that is presented at the fair to the legal regulations that apply to it.
- Communication and information related to the presence at the fair
- Attention to visitors at the stand
- Relationship with the rest of the exhibitors at the fair
- Claims management
3. PRINCIPLES OF ACTION
3.1. Adequacy of the offer presented at the EVENT to the applicable legal regulations
The participating company undertakes to ensure that the offer of products or services presented at the EVENT fully complies with the applicable legal regulations.
3.2. Communication and information relating to presence at the EVENT
Any communication or printed information provided by a company participating in SIMAPRO during the EVENT shall comply with the following principles:
- It shall be respectful
- Be truthful
- Shall be accurate, avoiding artificially exaggerating the attributes or characteristics of the company or of the products or services to be presented at the fair
- It will be transparent, not hiding relevant information for a potential client’s decision making.
3.3. Relationship with partners and visitors
The participating company will act with the utmost respect towards the rest of the partner companies and event attendees, refraining from publicly formulating criticisms or opinions that could undermine the image of other participating companies or institutions. During the celebration of the event, it will use promotional tools that do not harm other participating companies and will avoid any type of practices that could be considered unfair competition.
3.4. Handling of complaints
The exhibiting company undertakes to process any complaints that may arise as a result of its participation in the fair and to provide a response as soon as possible.